Vacancies

Administrative Assistant

International Organization

About the job Administrative Assistant

 

About the Job

 

Administrative Assistant performs the full range of office support, management support and secretarial tasks, providing for the smooth and efficient running of the Delegation. He/ she ensures quality and consistency of the flow of office work and information in the work unit.

 

Duties and Responsibilities:

 

  • Handles the correspondence following organization correspondence and protocol guidelines, drafts and types letters in English and Azerbaijani languages, except when strictly confidential
  • Translate correspondence from English to Azerbaijani and vice versa
  • Takes minutes of working meeting upon request
  • Ensures information flow within the Delegation and with other departments of the delegation/ other Organization structures and, under supervision, with external interlocutors
  • Files records and non-records upon supervision of manager for the department according to a given plan
  • Supports management of appointments and organization of internal and external meetings and events updating managements calendar, including logistical aspects
  • Performs secretarial tasks independently
  • Orders Organization visual identity items, maintains the stock efficiently
  • Performs other related duties as required.

 

About you

 

To be successful Administrative Assistant, you should possess the following qualifications and experience and have the following characteristics:

  • University Degree and certification in relevant (preferably) area.
  • Minimum 2 years of total work experience in the same area.
  • Fluency of English and Azerbaijani languages, any other language locally spoken is an asset
  • Excellent computer literacy,
  • Very good communication and proven reporting skills,
  • Good rigor, method and analytical skills,
  • Cultural awareness and commitment to encourage diversity and inclusion in the workplace.

We expect you to have the ability to work with different groups and nationalities. You should be self-motivated with a strong commitment to teamwork and humanitarian principles. You should be flexible, enthusiastic and have the willingness to learn from others. You should also be able to work independently, as well as work effectively under supervision. You should have the proven ability to organize and prioritize multiple tasks and cope with competing demands under tight deadlines. You should have the ability to establish and maintain positive working relations in a multi-cultural and multi-departmental environment.

 

What we offer

 

  • A dynamic and challenging work setting in the humanitarian environment.
  • Training and development opportunities.
  • A competitive salary plus benefits based on the Organization Compensation and Benefits framework.

 

 Deadline for receiving applications: 05th of October 2022 

On the interview results

How to apply

You are welcome to send your CV