Vacancies

Office Coordinator

Consulting Company

JOB RESPONSIBILITIES:

  • Manage vendor relationships and agreements for office equipment, furniture; manage layout and accommodation of offices and general office security; safety and emergency planning and management;
  • Manage all required administrative services such as Event and Procurement Coordination;
  • Administer firm-wide, regional and office-specific policies; recommend and implement changes and improvements;
  • Responsible for office cost management: monitor budget variances and effectively control costs including those related to admin personnel management, materials, supplies, space and equipment;
  • Manage the maintenance of facilities and all engineering systems; communicate with landlord
  • Manage reception and vendors like cleaning, coffee lady, engineers.
  • Additional administrative responsibilities as required.

 

BASIC JOB REQUIREMENTS:

  • University Degree;
  • At least 3-5 years of work experience, preferably in Office Management, in an international, multinational professional services firm or consulting;
  • Fluency in English, Azerbaijan, Russian;
  • Ability to handle difficult situations with poise, understanding, and tact;
  • A high degree of flexibility in a fast-paced environment;
  • Ability to manage various administrative issues and address any team-related concerns;
  • Display service-oriented behavior responding to customer needs;
  • Successfully handles multiple projects in varying disciplines simultaneously, flexible and open toward new ideas and change.

 

KEY COMPETENCIES:

  • Leadership qualities with willingness to take a hands-on approach and ability to excel in a large company culture while functioning in a small team;
  • A solid business partner with excellent communication and strong conflict handling skills, and the ability to dialogue and communicate at all levels of the organization;
  • Technical / functional Office Manager's expertise, customer and business focus;
  • Problem-solving, analytical skills and decision-making, with a ‘can do’, pioneering attitude and tenacity to find solutions to drive change;
  • Clarity and professionalism in communication, interpersonal, teaming and leadership skills;
  • Building strong relationships and collaboration/consensus across teams and decision makers;
  • Patience, maturity, and sensitivity to listen to and deal with complex or emotional issues;
  • Organization, with strong ability to plan ahead and manage large number of initiatives in parallel;
  • Professional, impartial and confidential attitude with strong values and ethics.

 

On the interview results

How to apply

You are welcome to send your CV